IT folks: Share this story with your users to help them feel more at home in G Suite. It’s sometimes overwhelming to start using Gmail after being used to Outlook, but these easy-to-implement tips will help you speed the transition. Or you might like Gmail’s features and interface but wish it had some components similar to Outlook.įortunately, there are several things you can do to make Gmail function like Outlook. If your company recently switched to Google’s G Suite from Microsoft Office, you might feel confused by or less productive with the new platform - especially when it comes to email. Let us know in the comments if you know of any other interesting way to organize emails in Gmail.Most people resist change. For example, you can create a label for interesting articles and whenever you find an interesting article worth reading later, simply email it to yourself with the matching filters and it will be saved in the label. Ending wordsĪpart from helping me organize my inbox, I also find this trick handy for saving interesting content in Gmail and automatically organizing it under labels. Now all your existing emails and new emails matching the filter criteria will automatically go to the folder (label) you assigned. Here check the checkbox next to the “Skip the Inbox” and “Apply the label” options, and then choose the label from the drop-down menu next to it.Īfterward, check the checkbox next to “Also apply filter to matching conversations”, and then, click on “Create filter” button to create the filter. After filling out the search form, click on the “Create filter with this search” button at the bottom-right corner. ![]() ![]() ![]() Just remember that you don’t have to fill all the fields, only fill the ones that are enough to filter the required emails. Now that you know what each field requires, you should have no problem setting up the filter criteria. You particularly want to use this field to protect important emails from being filtered. Again, you’ll have to use a vertical bar (|) to separate multiple keywords.ĭoesn’t have: You can use this field to add words that should not be filtered even if the above fields match the criteria. Has the words: You can list keywords here that could appear anywhere inside the email you want to filter. To add multiple keywords, you’ll have to separate them using a vertical bar (|). Subject: Here you can add keywords that could appear in the subject field of the emails you want to send to the folder. If that’s not the case, then leave it empty. To: This field is only useful for incoming messages if you have merged multiple emails account and want to filter their emails separately. If you don’t want to filter emails from specific people, then leave this field empty. You need to fill out this form according to your need, but to make things easier, I am explaining what information each field requires.įrom: Here you can enter the email address of one or more people of whom the emails you want to filter. Some editable fields will open up where you can set up the search criteria. To access it, click on the upside-down arrow icon at the end of the Gmail search bar. Although you can use Gmail search operators to create criteria, using the advanced search options form is much easier. Before creating a filter, you first need to set up filter criteria using the Gmail search option. Once the folder is ready, it’s time to create a filter to automatically send emails to that folder. You can repeat this process to create as many labels as you need. The label will be created and listed in the left panel under the Categories. Make sure you enter a relevant name that matches the type of emails that will go there. Now enter the name of the label in the first text box and click on “Create”.
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